Statewide Evaluation Systems: Using Past Experiences To Replicate and Adapt Within New Contexts
ABSTRACT SUMMARY
Join us to learn about a distinct yet interrelated data systems used to collect, manage, and report SBHC data that are shared by multiple stakeholders, and how this statewide evaluation system is replicated and adapted in a different state. We will discuss how past lessons on data, systems, and data systems can be applied to a new context and share our successes and challenges that could support other states or intermediaries engaging in similar endeavors.
ABSTRACT DESCRIPTION
Managing SBHC data for both day-to-day project management and evaluation purposes is challenging enough for individual and small groups of SBHCs, but difficulties are amplified for statewide SBHC systems. New Mexico continues to carefully and intentionally refine its statewide evaluation system, and most recently, has started to replicate and adapt past lessons about data, systems, and data systems in a new context—Colorado.
This workshop will begin by describing and demonstrating the data management systems that have been developed in New Mexico over the past 8 years. The systems have evolved to respond to the need for immediate access to quality data by SBHC providers and multiple stakeholders, and there are three distinct data systems that include 1) screening data collected using a tablet-based tool that integrates primary care and behavioral healthcare; 2) encounter data for centralized management and reporting of visit data; and 3) patient satisfaction and engagement data collected using a tablet-based tool.
Creating, refining, and managing a statewide evaluation system has been an arduous yet satisfying process, and New Mexico is applying lessons learned as it replicates and adapts its current model in Colorado. Though New Mexico and Colorado similarly manage around 50 sites, clinicians, students, staff, and management team members are quite different.
This workshop explores how successful replication is achieved with such changed dynamics and without gradual and incremental implementation. This workshop will give insight to significant statewide management questions, such as:
• What lessons learned in the development of a statewide evaluation system make replication and adaptation even possible?
• Will the already created systems support data collection and reporting in a user-friendly, accurate, and efficient manner in the new context?
• How does the statewide evaluation system immediately assist in the management of populations including health promotion, other statewide systems, and capacity building?
The presentation team includes Colorado’s School-Based Health Center Program Coordinator and Team Lead as well as New Mexico’s Senior Evaluators for the both statewide evaluation system. They will share the replication and adaption process thus far, including challenges and successes that have the potential to inform other states or intermediaries with similar endeavors.
PRESENTER(S)
NAME: Shannon Morrison PhD ORGANIZATION: Apex Education, Inc NAME: Carlos Romero MBA ORGANIZATION: Apex Education, Inc NAME: Bonnie Moya BA ORGANIZATION: Colorado Department of Public Health and Environment
AUDIENCE
ADMINISTRATORS: Y
PRIMARY HEALTH: N
MENTALHEALTH: N
ORGANIZATIONAL: Y
PUBLIC HEALTH: N
EDUCATION: N
YOUTH: N
Technical
issues should be directed to Deirdre Taylor via email: dtaylor@sbh4all.org
or Telephone: (202) 638-5872, ext. 204
